Pacific County

Board of Commissioners

Journal #43

May 27, 2008

Pages 70-75

Minutes of a regular session of the Pacific County Board of Commissioners held on May 27, 2008 at 9:00 a.m. in the Commissioners Meeting Room of the Courthouse Annex in South Bend, Washington.  Present were Chairman Jon C. Kaino, Commissioner Norman “Bud” Cuffel and Marie Guernsey-Deputy Clerk of the Board.  Commissioner Harwood was not in attendance due to illness.  Other elected and appointed officials and staff in attendance included Bryan Harrison-County Administrative Officer, Don Larsen-Director of Public Works/County Engineer, Mike DeSimone-Director of Community Development, David Burke-Prosecutor, Katie Oien-Health Educator, Kathy Spoor-Director of Health & Human Services, Joe Camenzind-Asst. Telecommunications Engineer, Sheryl Crose-Administrative Assistant II and Becky Nissell-Chief Deputy Assessor.  Others in attendance included representatives from the Master Gardner’s and a representative from the Willapa Harbor Herald and Pacific County Press.  (Please refer to attendance roster for those in attendance and recordings of the meeting for a more detailed discussion)

Chairman Kaino opened the session at 9:04am.

Mary Jean Grimes, Bonnie Komar and Don Tapio, representing the Master Gardner’s were in attendance.  Ms. Grimes presented information to the Board regarding Master Gardner’s 35th Anniversary.  Mr. Tapio stated that Pacific County was selected as the “pilot” county for an on-line Master Gardner’s training.  Following the presentation, Chairman Kaino thanked them for planting and taking care of the flowers in the planter box in front of the Commissioners Meeting Room.

Approval of the April 22, 2008 meeting was deferred.

Chairman Kaino presented years of service awards to Nichole Gray and Marie Guernsey for 5 years of service and to Sheryl Crose and Becky Nissell for 20 years of service.

Commissioner Cuffel moved to confirm the completion of probation for Jamison Cavallaro-Planner for Dept. of Community Development, effective June 3, 2008 and authorize an increase to Grade 13 Step 3.  Chairman Kaino seconded, motion carried.

Commissioner Cuffel moved to award of bid for South County Administrative Building for Main Switchboard and Panelboards to Consolidated Electrical Distributors Inc in the amount of $61,990 plus sales tax, subject to adequate budget appropriations.  Chairman Kaino seconded, motion carried.  (One other bid was received from Tacoma Electric Supply in the amount of $63,250 plus sales tax)

Commissioner Cuffel moved to reject the only bid received pertaining to the Courthouse Copper Roof Restoration Project due to the costs being over the budgeted amount.  Chairman Kaino seconded, motion carried.  Don Larsen will meet with the architect to discuss other options.

Commissioner Cuffel moved to approve the hire of a temporary engineering aide for the Department of Public Works, subject to adequate budget appropriations.  Chairman Kaino seconded, motion carried.

Discussion held regarding land use license with the Department of Natural Resources for two waste sites.  County Administrative Officer, Bryan Harrison stated that a Certificate of Liability Insurance could be issued naming Department of Natural Resources as an additional Certificate Holder.  Following discussion, Commissioner Cuffel moved to approve Land Use License 60-PC0847 with the Department of Natural Resources for two waste sites to include 5,000 cubic yards of material and authorize the Director to sign the Agreement.  Chairman Kaino seconded, motion carried.

1.         LAND USE LICENSE                                              JOURNAL #44 PAGE 71
            DNR-License 60-PC0847

Commissioner Cuffel moved to approve the issuance of a Request for Proposal for the drainfield at Bush Pioneer Park.  Chairman Kaino seconded, motion carried.

Commissioner Cuffel moved to authorize the purchase of a new fuel monitoring system for the underground diesel tank at the Public Safety Building, noting a supplemental may be required.  Chairman Kaino seconded, motion carried.

Discussion held regarding entering into a Temporary Employment Agreement with WorkSource Grays Harbor & Pacific Counties.  Following discussion, Commissioner Cuffel moved to approve the Storm 2007 NEG Disaster Relief Temporary Employment Agreement with WorkSource Grays Harbor & Pacific Counties as outlined in the memo received from Don Larsen, subject to the inclusion of all unemployment fees and claims be paid by WorkSource.  Chairman Kaino seconded, motion carried.

2.         TEMP EMPLOYMENT AGREEMENT                   JOURNAL #44 PAGE 71
            WorkSource Grays Harbor & Pacific Counties-Storm 2007 NEG Disaster Relief

Commissioner Cuffel moved to accept the Contract, Performance and Payment Bond, the Retainage Bond and Certificate of Insurance and authorize release of Bid Bond to Lakeside Industries pertaining to the South Fork Road Improvement Project.  Chairman Kaino seconded, motion carried.

Discussion was held regarding chemical dependency treatment services.  Following discussion, Commissioner Cuffel moved to authorize release of Request for Qualifications pertaining Adult Chemical Dependency treatment service and for Youth Chemical Dependency treatment services.  Chairman Kaino seconded, motion carried.

Katie Lindstrom was in attendance with request to create two temporary positions for the Youth Adventures Summer Program.  Discussion followed regarding rate of pay and qualifications.  Following discussion, Chairman Kaino moved to approve the creation of two temporary positions for the Youth Adventures Summer Program, subject to the Board’s confirmation prior to employment.  Commissioner Cuffel seconded, motion carried.

Commissioner Cuffel moved to authorize the Department of Health & Human Services to enter into a lease with Aberdeen Office Equipment for a new copier, subject to adequate budget appropriations.  Chairman Kaino seconded, motion carried.

Commissioner Cuffel moved to approve Amendment #2 with Willapa Behavioral Health Center (formerly known as Willapa Counseling Center).  Chairman Kaino seconded, motion carried.

1.         CONTRACT-Amendment #2                                                JOURNAL #44 PAGE 72
            Willapa Behavioral Health Center

Commissioner Cuffel moved to approve the disposal of a computer monitor from the Auditor’s inventory, in accordance with Pacific County Personal Property Inventory Procedures.  Chairman Kaino seconded, motion carried.

Commissioner Cuffel moved to confirm the hire of Paul Plakinger for the position of Civil Clerk in the Sheriff’s Office, effective June 1, 2008, noting the salary overlap may require a budget supplemental.  Chairman Kaino seconded, motion carried.

Commissioner Cuffel moved to award bid to Paul LaDue Fencing in the amount of $3,121.89  for the fence repair at the Fair grounds that occurred during the December 2007 Severe Storm, subject to adequate budget appropriations.  Chairman Kaino seconded, motion carried.  (Other bids received from R. C. Fencing of Hoquiam in the amount of $4,743.20 and Bear Power of Ilwaco in the amount of $6,683.90)

Commissioner Cuffel moved to confirm the appointment of Stephen Hardy by the Mason County Board of Commissioners to the Timberland Regional Library Board of Trustees.  Chairman Kaino seconded, motion carried.

Chairman Kaino moved to approve recommendations received from Faith Taylor-Eldred and move Solid Waste Advisory Committee member, Anne Steele from the business position to a “public position”.  Commissioner Cuffel seconded, motion carried.

Discussion held regarding Claim for Damages #2008-05-09.  Risk Manager, Bryan Harrison recommended the claim be approved for payment.  Following discussion and on recommendations received, Commissioner Cuffel moved to approve payment in the amount of $875.33 pertaining to Claim for Damages #2008-05-09 as submitted by Carl Wildhaber.  Chairman Kaino seconded, motion carried.

The availability of funding from the Washington Storm Damage Fund for small forest landowners was submitted for information.

Discussion was held regarding the issuance and sale of a Limited Tax General Obligation Bond to provide funds to construct the new South County Administration Building.  Item was deferred until later in the meeting.

Commissioner Cuffel moved to Vendor Claims Warrants numbered 77961 through 78083 in the amount of $507,905.66 and Warrants numbered 78112 through 78225 in the amount of $173,902.56, subject to adequate budget appropriations.  Chairman Kaino seconded, motion carried.

Commissioner Cuffel moved to approve Interagency Agreement between Pacific County Noxious Weed Control Board and the Pacific Conservation District for knotweed services.  Chairman Kaino seconded, motion carried.

1.         INTERAGENCY AGREEMENT                             JOURNAL #44 PAGE 73
            Noxious Weed Board / Pacific Conservation District

Chairman Kaino recessed the meeting until 11:00am for the purpose of a public hearing to consider assembly permit applications and any other business that may come before the Board.

Chairman Kaino reconvened the meeting at approximately 11:04am and opened the public hearing pertaining to Assembly Permit Applications filed under Ordinance No. 35A.   Present were Chairman Jon C. Kaino, Commissioner Norman “Bud” Cuffel and Marie Guernsey-Deputy Clerk of the Board.  Other elected and appointed officials and staff in attendance included Bryan Harrison-County Administrative Officer, David Burke-Prosecuting Attorney and John Didion-Sheriff.  Others in attendance included representatives from the Finnish-American Folk Festival and the Beach Barons Car Club.  Those wishing to testify were sworn in. 

Following review, Commissioner Cuffel moved to approve Assembly Permits filed as follows:  Finnish-American Folk Festival-Festival to be held July 25-27, 2008; Astoria-Warrenton Chamber of Commerce-Great Columbia Crossing to be held on October 12, 2008; and Beach Barons Car Club-Run to the End of the World to be held September 6-7, 2008, all subject to review and approval by the Sheriff and the Department of Public Works.  Chairman Kaino seconded, motion carried.

Chairman Kaino closed the public hearing.

Discussion was held regarding the Limited Tax General Obligation bond.  It was noted that Prosecuting Attorney David Burke and County Administrative Officer Bryan Harrison have reviewed the bond.  Following discussion, Commissioner Cuffel moved to adopt Resolution 2008-023 providing for the issuance and sale of a Limited Tax General Obligation Bond in the amount of $4,500,000 at a fixed rate of 4.49%, subject to K&L Preston Gates Ellis being appointed by the Prosecutor as Special Deputy to represent Pacific County.  Chairman Kaino seconded, motion carried.

1.         RESOLUTION 2008-023                                          JOURNAL #44 PAGE 74
           LGO Bond

Commissioner Cuffel moved to adopt Joint Resolution 2008-024 with Wahkiakum and Cowlitz Board of County Commissioners and the Port of Kalama for considering methods of fisheries season selection and for relief from damage caused by present method.  Chairman Kaino seconded, motion carried.

2.         JOINT RESOLUTION 2008-024                              JOURNAL #44 PAGE 74

Chairman Kaino recessed the meeting to 1:00pm for the purpose of discussion with Rex Hutchins, Fire District #3 and any other business that may come before the Board.

Chairman Kaino reconvened the meeting at approximately 1:08pm.  Present were Chairman Jon C. Kaino, Commissioner Norman “Bud” Cuffel and Marie Guernsey-Deputy Clerk of the Board.  Other elected and appointed officials and staff in attendance included Bryan Harrison-County Administrative Officer and Mike DeSimone-Director of Community Development.  Rex Hutchins-Fire District #3 was also in attendance.

Rex Hutchins presented the Intergovernmental Agreement with Fire District #3 for construction of the joint Menlo Fire Hall and County Fair Office and provided a draft floor plan, referred to as Attachment A of the Agreement.

Following review and discussion, Commissioner Cuffel moved to approve the Intergovernmental Agreement with Pacific County Fire District #3 for the construction and operation of a joint Menlo Fire Hall and County Fair Office.  Chairman Kaino seconded, motion carried.

1.         INTERGOVERNMENTAL AGREEMENT                        JOURNAL #44 PAGE 75
            Fire District #3 / Fair Office

Application for Veterans Relief Assistance approved and filed this date for Richard Thompson in the amount of $400.00.

Notice of Special Occasion Liquor License Application received from Washington State Liquor Control Board for the Lewis Pacific Swiss Society.

There being no further business to come before the Board, Commissioner Cuffel adjourned the meeting at 10:17 a.m.

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